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Your data is quite possibly your business’ most valuable asset. Ensuring that it’s protected against theft, malware, hardware failure, or any other type of IT disaster is critical. Without access to your data, your operations will grind to a halt. And the longer downtime lasts, the more damage the loss of productivity and profits can do to your business.
The best way to protect your data in the event of a disaster scenario is to have a Data Backup and Recovery Plan in place. There are several different ways you can go about securing your data using onsite backups, offsite backups, or a combination of the two. Both onsite and offsite have their own advantages with regards to the recovery process. But the one thing they have in common is the simple fact that unless they are as up to date a possible at the exact moment you need them, they’re all but useless.
Routine data backups are the key component of your recovery plan. At minimum, you should be backing up all of your business’ important data once a day. If you’re relying on a member or members of your team to complete data backups manually, it’s inevitable that occasionally the backup won’t get done. One missed day might not seem like that big a deal, but that equals an entire days work for each of your employees that is now gone forever.
How can you avoid finding yourself in this situation? By automating the backup process. Setting up a daily – or even twice-daily – automatic backup guarantees that at most you might risk losing a few hours of work instead of a full day or week’s worth. Most hosted or cloud-based servers have this option built right into their setup process, and your systems can be programmed to update to onsite servers on whatever schedule you see fit.
Talk to your IT provider about transitioning your data backups from manual to automatic. If disaster recovery is part of your service agreement, your provider will already be keeping an eye on your backups, and can let you know immediately if a backup is missed, or otherwise fails.