A Practical Guide to Microsoft Office Lens

Why You Need To Download Microsoft Office Lens

Busy professionals are bound to encounter a ton of information in a range of formats each and every day. You need a way to save, share, and edit this information that doesn’t involve trying to write it all down or taking the perfect photo. Office Lens is the perfect option for busy professionals who need a better way to handle receipts, business cards, notes, and more. It’s a digital scanner application that lets you convert physical information into a digital format. Essentially, the application will:

  • Automatically crop, clean up and enhance any image that’s difficult to read
  • Eliminate shadows, rotate images, and convert hand-drawings into an editable format
  • Minimize your reliance on a physical scanner for everything

Imagine being in a long meeting and you need to retain the information later on. Wouldn’t it be easier to have a digital copy of the entire meeting as opposed to struggling to take notes the whole time? You can focus on what’s happening around you instead of worrying about writing down everything that’s being discussed.

How Does Microsoft Office Lens Work?

Microsoft Office Lens, available for free on iOS and Android, basically turns your mobile device into a convenient portable scanner. Here’s how it works…

  • Install the proper version for your device and follow the instructions to set it up and get started.
  • Choose what you’re scanning as soon as you open the app, whether it’s a whiteboard, document, or photo, within the options on the screen.
  • Scan within a few moments as the app will automatically frame the image – making it clear and easy to read.
  • Share or save the scan in various formats, including the following programs you’re likely already using:
    • OneDrive
    • OneNote
    • Microsoft Word
    • Microsoft Powerpoint
    • Email

There are 4 main modes included in the application to help you get the clearest, most easy to read image:

  1. Business card: This mode will extract contact information and save details into your contacts.
  2. Photo: This mode is ideal for taking clear and precise images of any sort of scenery or people.
  3. Whiteboard: This mode will adjust the background so it’s not too bright and the words are easy to read.
  4. Document: This mode is perfect for taking images of anything with small words and/or details on the page.

Ready to get started? Do a quick search for the app, then download and install it onto your device.

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